The single biggest reason clinicians delay an enrollment they want is friction with their employer's reimbursement process. This page exists to remove it. Below: the artifacts to attach, the email to send, and the talking points your benefits coordinator actually responds to.
In every health system, midwifery school, and group practice we've talked to, the answer to "will you reimburse accredited CE?" is almost always yes, by existing policy. The bottleneck isn't the policy; it's that the clinician has to assemble a justification packet from scratch, write an email asking for something they're entitled to, and hope the benefits coordinator finds the request convincing on a Friday afternoon.
This kit pre-builds the packet. Every artifact on the page is editable, copy-ready, and pre-approved by us for accurate factual content, including the accreditation statement, the activity number reference, and the CE-hour breakdown. The only thing you should have to add is your name and the date you'd like to enroll.
If your employer's response is still no, scroll to the FAQ at the bottom, we've answered the four most common objection patterns we've heard back from members, with the language that turned the no into a yes.
Grab the four artifacts below, cost-justification PDF, accreditation letter, ROI one-pager, and sample invoice. They're pre-filled with everything except your name.
Copy the email template, replace the four highlighted placeholders (your name, manager name, course title, intended start date), attach the packet, and you're done.
If your benefits coordinator wants more, send them the ROI talking-point cards below. They are written for the coordinator's lens (cost, coverage, outcomes, time-off), not the clinician's.
Download the full packet, or grab individual pieces as you need them. Every document includes our accreditation statement and a verification link your benefits coordinator can check independently.
A single-page PDF your manager can paste into a reimbursement request as-is. Includes course cost, CE hour breakdown, accreditation statement, and the line item your AP team will want to see.
Coming soonOfficial letter on Excellence in Gyn letterhead naming the ACNM and ONA accreditation, the activity number, and credit-hour breakdown. Most procurement teams want this on file before approving the invoice.
Coming soonThe full version of the talking-point cards below, formatted for forwarding to a benefits coordinator. Editable in Word so you can add your own context if you want to.
Coming soonPre-formatted invoice your AP team can use as a template for what the real one will look like. Includes our W-9 reference, Net-60 terms, and the line items most AP systems expect.
Coming soonAll four files together: ~340 KB. If you'd rather receive the whole packet by email, request it from contact@excellenceingyn.com, we'll send it within one business day.
This is the exact email we recommend you send. The four highlighted placeholders are the only edits you should need to make, name, manager, course, intended start. Click the button below the email to copy it cleanly to your clipboard.
Hi {Manager First Name},
I'd like to enroll in {Implementing Menopause Care into Practice}, an accredited continuing-education course relevant to my role. It carries 8.0 ACNM-approved CE hours, including 3.0 pharmacology RxCE hours, which count toward my prescriber license renewal, and a 24-month access window to its practice toolkit and Community of Excellence.
I've attached a one-page cost-justification document and a verification letter from the provider. The cost is reimbursable under our standard professional-development benefit; the provider accepts Net-60 invoicing if a PO is preferred. The course is accredited by the American College of Nurse-Midwives and by the Oregon Nurses Association (an ANCC-accredited approver), so the credit is accepted by every state board relevant to my licensure.
My intended start date is {start date, typically 2 weeks out}. Could you confirm whether to proceed via expense reimbursement after I enroll, or via a PO routed through procurement? Happy to provide any additional information your team needs.
Thanks for your time on this.
If your employer requires a different format (e.g. a form rather than free-text email), use the language above as the input and the cost-justification PDF as the attachment.
If your initial request bounces back with questions, these are the four arguments most likely to convert a no into a yes, phrased for the coordinator's lens, not yours. Each card includes a stat or fact you can cite directly.
At individual list price the course falls well inside the typical $500–$1,500 per-clinician annual PD allowance most healthcare employers carry. Group/institutional licensing is also available at $190 per seat for 50+, ask if your institution would consider a bulk license.
ACNM-approved for midwifery (recognized by AMCB for Certificate Maintenance) and ANCC-recognized for nursing (accepted by every U.S. state board of nursing, plus AANP). No state-by-state verification needed, the accreditation does that work for the coordinator.
Pharmacology RxCE hours are mandatory for every prescriber license renewal, typically 12–15 hours every two years, and are among the hardest credits to source. Three hours per course is roughly a quarter of the requirement, satisfied in one purchase.
Courses are fully async, no scheduled cohort, no required live attendance. Most clinicians complete in 4–6 sittings over 30–60 days, frequently outside clinical hours. No coverage backfill required; no productivity hit.
Forward this section directly to your benefits coordinator by sharing this page URL with the #erk-talking-points anchor, it deep-links to this exact card grid.
Most approved-provider lists are governed by accreditation status, not provider-by-provider review, and we already carry ACNM and ANCC accreditation, which is what the underlying list rules check for. If your employer's list is genuinely closed (some hospital systems maintain proprietary lists), email contact@excellenceingyn.com and we'll work directly with your education/HR contact to get added. We've done this with seven systems in the last 18 months; the process typically takes 2–3 weeks.
Two options. (1) The Net-60 invoice on our side means you can enroll now and your employer pays in the next fiscal cycle, most AP departments are comfortable with this if a PO is issued. (2) Wait for the next budget cycle and use the Cost-Justification PDF as the first line item submitted, many of our members do this with their year-end budget planning meetings.
Reasonable ask. Forward them the comparison table on /ce-credits (third section down) which lays out the structural differences between accredited CE programs. Briefly: the 3.0 RxCE hours, the bundled toolkit, and the 24-month community access are the three line items most other providers do not include, and which most coordinators recognize as the real value once they see it spelled out.
Both available on request from contact@excellenceingyn.com, we send them inside one business day. A BAA is not strictly required because we don't process PHI in the educational product, but we'll sign one as a courtesy if your procurement process requires it. The W-9 is also linked from the bottom of the cost-justification PDF.
You can deduct accredited CE as a professional expense on Schedule C (US tax filers), this is well-established for licensed clinicians maintaining their credentials. Our invoice includes the line items your accountant will need. We are not tax advisors; consult yours for specific guidance.
No, they're bundled because the value of the credits depends on what you actually do with the learning. We've experimented with credit-only pricing and discovered that the people who buy credit-only complete the post-test at half the rate of bundle buyers and rarely come back for Course 02. Bundling is a deliberate design choice.
Forward your manager's approval email to contact@excellenceingyn.com with the PO number (if applicable) and we'll generate the invoice on Net-60 terms. Your seat opens the same day; the invoice goes to your AP team's queue without further work from you.